PersyaratanOpen to Internal and External Candidates
Position Information:
Reference No. : SVN/ID10/2022/025
Position Title : Programme Clerk (Health Care)
Duty Station : Makassar
Organization Unit : Migration Health – Health Care Unit
Classification : General Service, Grade G-3
Type of Appointment : Special Short-Term Contract with possibility of extension
Report to : National Migration Health Officer (NMHO)
Estimated Start Date : As soon as possible
Closing Date : 06 May 2022
Context:
Operational in Indonesia for more than 40 years, IOM Indonesia is one of the largest IOM missions in the world working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities. IOM Indonesia is engaged in several thematic areas, including: Counter-Trafficking/Labour Mobility and Human Development (CT/LMHD), Disasters, Climate and Resilience (DCR), Immigration and Border Management (IBM), Migrant Assistance, Migration Health, and Resettlement and Voluntary Returns.
The Migrant Care unit will focus to improve the quality of care for refugees and asylum seekers referred to IOM by the Government of Indonesia according to applicable international humanitarian and human rights standards. Under the direct supervision of National Migration Health Officer, in close coordination with Migration Health Physician and overall supervision of Head of Sub-Office the incumbent will assist in the planning, implementation and monitoring of Health components in close coordination with the relevant units.
Responsibilities and Accountabilities:
Receive and check all incoming invoices from suppliers, services providers, and submit document for verify process by health team assistance.
Prepare request for payment from process and release duly approved and authorized cash payments and bank transfers to all vendors, contractors and staff, ensuring that signed official invoices/receipts and other supporting documentation is attached to all payment requests.
Prepare guarantee letter for services providers in coordination with IOM Makassar Medical team.
Maintain cash advance balance of health staff and vendor as well ensuring that all settlements are submitted on timely manner and are accurate
Maintain the inventory of medical equipment and supplies for health unit in IOM Makassar
Liaise with following:
Procurement Unit: maintain liaison with external service providers and assist in establishing and maintaining agreements with partners
IT Unit: computer software or hardware problems
Ensure data files are organized according to the program filling system and maintain complete file
Assist in the preparation and maintain file of Travel Authorization for staff on approved official trips if needed
Coordinate office fleet and drivers to support medical activity
Provide clerical assistance as necessary and manage document delivery
Perform other duties as may be assigned.
Required Qualifications and Experience:
Education
- University degree, preferably in Statistics, IT, Accounting, Finance, Business Administration, Management, Public Health or any relevant field with at least one year of experience in health services; or
- Completed High School degree from an accredited academic institution, with three years of relevant professional experience.
Experience
- Indonesian National with good knowledge of, and experience in project administration, operational and has knowledge and experience in health services is advantage.
- Has experience in accounting, finance and budget tracking as well as office administration; in an international organization or any client/service sector, preferably with cross-cultural exposure.
- Proficient in computer applications: Ms-Office, particularly in MS-Excel, MS-Access, Database and accounting software program.
- Proven client/service orientation and experience in liaising with external clients from various sectors: private, government and international organizations.
Languages:
Fluency in English and Bahasa Indonesia both written and spoken.
Required Competencies:
The incumbent is expected to demonstrate the following values and competencies:
Value
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core competency – behavioural indicators level 1
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of Education certificate and security clearances.
IOM applies local United Nations Salary Scale.
How to apply:
Interested candidates are invited to submit their applications in ENGLISH, with:
Cover letter, clearly specify suitability and availability date,
Complete the Personal History Form which can be downloaded at the following link: https://indonesia.iom.int/sites/indonesia/files/Personal%20History%20Form.xls
Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit your application through by email to rindonesia@iom.int, indicating the reference code above (SVN/ID10/2022/025) as subject. The deadline for applications is 06 May 2022. Candidates applying for this vacancy are required to declare whether they have relatives already working for IOM.
Only applicant who meets the above qualification will be considered
Deskripsi PekerjaanOpen to Internal and External Candidates
Position Information:
Reference No. : SVN/ID10/2022/025
Position Title : Programme Clerk (Health Care)
Duty Station : Makassar
Organization Unit : Migration Health – Health Care Unit
Classification : General Service, Grade G-3
Type of Appointment : Special Short-Term Contract with possibility of extension
Report to : National Migration Health Officer (NMHO)
Estimated Start Date : As soon as possible
Closing Date : 06 May 2022
Context:
Operational in Indonesia for more than 40 years, IOM Indonesia is one of the largest IOM missions in the world working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities. IOM Indonesia is engaged in several thematic areas, including: Counter-Trafficking/Labour Mobility and Human Development (CT/LMHD), Disasters, Climate and Resilience (DCR), Immigration and Border Management (IBM), Migrant Assistance, Migration Health, and Resettlement and Voluntary Returns.
The Migrant Care unit will focus to improve the quality of care for refugees and asylum seekers referred to IOM by the Government of Indonesia according to applicable international humanitarian and human rights standards. Under the direct supervision of National Migration Health Officer, in close coordination with Migration Health Physician and overall supervision of Head of Sub-Office the incumbent will assist in the planning, implementation and monitoring of Health components in close coordination with the relevant units.
Responsibilities and Accountabilities:
Receive and check all incoming invoices from suppliers, services providers, and submit document for verify process by health team assistance.
Prepare request for payment from process and release duly approved and authorized cash payments and bank transfers to all vendors, contractors and staff, ensuring that signed official invoices/receipts and other supporting documentation is attached to all payment requests.
Prepare guarantee letter for services providers in coordination with IOM Makassar Medical team.
Maintain cash advance balance of health staff and vendor as well ensuring that all settlements are submitted on timely manner and are accurate
Maintain the inventory of medical equipment and supplies for health unit in IOM Makassar
Liaise with following:
Procurement Unit: maintain liaison with external service providers and assist in establishing and maintaining agreements with partners
IT Unit: computer software or hardware problems
Ensure data files are organized according to the program filling system and maintain complete file
Assist in the preparation and maintain file of Travel Authorization for staff on approved official trips if needed
Coordinate office fleet and drivers to support medical activity
Provide clerical assistance as necessary and manage document delivery
Perform other duties as may be assigned.
Required Qualifications and Experience:
Education
- University degree, preferably in Statistics, IT, Accounting, Finance, Business Administration, Management, Public Health or any relevant field with at least one year of experience in health services; or
- Completed High School degree from an accredited academic institution, with three years of relevant professional experience.
Experience
- Indonesian National with good knowledge of, and experience in project administration, operational and has knowledge and experience in health services is advantage.
- Has experience in accounting, finance and budget tracking as well as office administration; in an international organization or any client/service sector, preferably with cross-cultural exposure.
- Proficient in computer applications: Ms-Office, particularly in MS-Excel, MS-Access, Database and accounting software program.
- Proven client/service orientation and experience in liaising with external clients from various sectors: private, government and international organizations.
Languages:
Fluency in English and Bahasa Indonesia both written and spoken.
Required Competencies:
The incumbent is expected to demonstrate the following values and competencies:
Value
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core competency – behavioural indicators level 1
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of Education certificate and security clearances.
IOM applies local United Nations Salary Scale.
How to apply:
Interested candidates are invited to submit their applications in ENGLISH, with:
Cover letter, clearly specify suitability and availability date,
Complete the Personal History Form which can be downloaded at the following link: https://indonesia.iom.int/sites/indonesia/files/Personal%20History%20Form.xls
Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit your application through by email to rindonesia@iom.int, indicating the reference code above (SVN/ID10/2022/025) as subject. The deadline for applications is 06 May 2022. Candidates applying for this vacancy are required to declare whether they have relatives already working for IOM.
Only applicant who meets the above qualification will be considered