Lowongan Kerja Vacancy at IOM – Administrative Clerk, Jakarta – SVN/ID10/2022/016 Di International Organization for Migration | Jobindo.Com

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Vacancy at IOM – Administrative Clerk, Jakarta – SVN/ID10/2022/016

International Organization for Migration


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Keterangan Lengkap Lowongan Kerja Vacancy at IOM – Administrative Clerk, Jakarta – SVN/ID10/2022/016 di International Organization for Migration : Keterangan Lengkap

Persyaratan

Open to Internal and External Candidates

 

Position Information:

Reference No. : SVN/ID10/2022/016

Position Title : Administrative Clerk

Duty Station : Jakarta

Organization Unit : Compliance and Contract Administration

Classification : General Service, Grade G-3

Type of Appointment : Special Short-Term Contract

Report to : Senior Administrative and Compliance Assistant

Estimated Start Date : As soon as possible

Closing Date : 22 April 2022

 

Context:

Operational in Indonesia for more than 40 years, IOM Indonesia is one of the largest IOM missions in the world working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities. IOM Indonesia is engaged in several thematic areas, including: Counter-Trafficking/Labour Mobility and Human Development (CT/LMHD), Disasters, Climate and Resilience (DCR), Immigration and Border Management (IBM), Migrant Assistance, Migration Health, and Resettlement and Voluntary Returns.

The Resources Management Unit will contribute to the monitoring and supporting the budgetary financial, human resources and other administrative functions to ensure quality, effective and efficient resources management of the Country Office. Under the guidance and direct supervision of the Senior Administrative and Compliance Assistant (SACA) and the overall supervision of the Senior Resource Management Officer, the incumbent will assist in the Compliance and Contract Administration unit. In particular, he/she will:

 

Responsibilities and Accountabilities:

  • Provide administrative support in legal contract administration process in Mission
  • Assist SAAC in coordinating with contract administration focal points based in sub-offices and other units.
  • Assist in maintaining and updating the legal contract database, ensure that the required documents are properly archived in system in timely basis.
  • Monitor contract expiry date update the status in system and send reminders to respective focal points as needed to follow up on the progress and for renewal process.
  • Coordinate with staff member and relevant units to facilitate compliance with document archiving procedures. Uphold the standardization of filing system including naming convention for folders.
  • Assist in maintaining Note to File database in Mission.
  • Provide any other clerical assistance (drafting letters of correspondence, meeting minutes, talking points, etc.) as necessary.
  • Perform such other related duties as may be assigned.
  •  

    Required Qualifications and Experience:

    Education

    • Bachelor’s degree from an accredited academic institution, preferably in Administration, Legal, IT/Database or relevant field of expertise, with minimum one year of relevant working experience, or;
    • Completed High School degree from an accredited academic institution, with minimum three years of relevant working experience.

     

    Experience

    • Have good knowledge of, and experience in administration and operational of project implementation.
    • Willingness to travel.
    • Familiarity with IOM working or other UN agencies environment is a distinct advantage.

     

    Skills

    • Proficient in computer applications
    • Good written and spoken communications skills,
    • Good interpersonal skills, high loyalty, ability to work in a multi – cultural environment and good working in team.
    • Ability to maintain record (reports, data, etc.) and to analyse and interpret source information and data.
    • High level of computer literacy is required.
    • Personal commitment, efficiency, flexibility, drive for results, respect for diversity and creative thinking.

     

    Languages:

    Fluency in English and Bahasa Indonesia both written and spoken.

     

    Required Competencies:

    The incumbent is expected to demonstrate the following values and competencies:

     

    Value

    • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
    • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
    • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

     

    Core competency – behavioural indicators level 1

    • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
    • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
    • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
    • Accountability: takes  ownership  for  achieving  the  Organization’s  priorities  and assumes responsibility for own action and delegated work.
    • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

     

    Other

    Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

    Appointment will be subject to certification that the candidate is medically fit for appointment, verification of Education certificate and security clearances.

    IOM applies local United Nations Salary Scale.

     

    How to apply:

    Interested candidates are invited to submit their applications in ENGLISH, with:

  • Cover letter, clearly specify suitability and availability date,
  • Complete the Personal History Form which can be downloaded at the following link: https://indonesia.iom.int/sites/indonesia/files/Personal%20History%20Form.xls
  • Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
  •  

    Please submit your application through by email to rindonesia@iom.int, indicating the reference code above (SVN/ID10/2022/016) as subject. The deadline for applications is 22 April 2022. Candidates applying for this vacancy are required to declare whether they have relatives already working for IOM.

    Only applicant who meets the above qualification will be considered

    Deskripsi Pekerjaan

    Open to Internal and External Candidates

     

    Position Information:

    Reference No. : SVN/ID10/2022/016

    Position Title : Administrative Clerk

    Duty Station : Jakarta

    Organization Unit : Compliance and Contract Administration

    Classification : General Service, Grade G-3

    Type of Appointment : Special Short-Term Contract

    Report to : Senior Administrative and Compliance Assistant

    Estimated Start Date : As soon as possible

    Closing Date : 22 April 2022

     

    Context:

    Operational in Indonesia for more than 40 years, IOM Indonesia is one of the largest IOM missions in the world working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities. IOM Indonesia is engaged in several thematic areas, including: Counter-Trafficking/Labour Mobility and Human Development (CT/LMHD), Disasters, Climate and Resilience (DCR), Immigration and Border Management (IBM), Migrant Assistance, Migration Health, and Resettlement and Voluntary Returns.

    The Resources Management Unit will contribute to the monitoring and supporting the budgetary financial, human resources and other administrative functions to ensure quality, effective and efficient resources management of the Country Office. Under the guidance and direct supervision of the Senior Administrative and Compliance Assistant (SACA) and the overall supervision of the Senior Resource Management Officer, the incumbent will assist in the Compliance and Contract Administration unit. In particular, he/she will:

     

    Responsibilities and Accountabilities:

  • Provide administrative support in legal contract administration process in Mission
  • Assist SAAC in coordinating with contract administration focal points based in sub-offices and other units.
  • Assist in maintaining and updating the legal contract database, ensure that the required documents are properly archived in system in timely basis.
  • Monitor contract expiry date update the status in system and send reminders to respective focal points as needed to follow up on the progress and for renewal process.
  • Coordinate with staff member and relevant units to facilitate compliance with document archiving procedures. Uphold the standardization of filing system including naming convention for folders.
  • Assist in maintaining Note to File database in Mission.
  • Provide any other clerical assistance (drafting letters of correspondence, meeting minutes, talking points, etc.) as necessary.
  • Perform such other related duties as may be assigned.
  •  

    Required Qualifications and Experience:

    Education

    • Bachelor’s degree from an accredited academic institution, preferably in Administration, Legal, IT/Database or relevant field of expertise, with minimum one year of relevant working experience, or;
    • Completed High School degree from an accredited academic institution, with minimum three years of relevant working experience.

     

    Experience

    • Have good knowledge of, and experience in administration and operational of project implementation.
    • Willingness to travel.
    • Familiarity with IOM working or other UN agencies environment is a distinct advantage.

     

    Skills

    • Proficient in computer applications
    • Good written and spoken communications skills,
    • Good interpersonal skills, high loyalty, ability to work in a multi – cultural environment and good working in team.
    • Ability to maintain record (reports, data, etc.) and to analyse and interpret source information and data.
    • High level of computer literacy is required.
    • Personal commitment, efficiency, flexibility, drive for results, respect for diversity and creative thinking.

     

    Languages:

    Fluency in English and Bahasa Indonesia both written and spoken.

     

    Required Competencies:

    The incumbent is expected to demonstrate the following values and competencies:

     

    Value

    • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
    • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
    • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

     

    Core competency – behavioural indicators level 1

    • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
    • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
    • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
    • Accountability: takes  ownership  for  achieving  the  Organization’s  priorities  and assumes responsibility for own action and delegated work.
    • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

     

    Other

    Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

    Appointment will be subject to certification that the candidate is medically fit for appointment, verification of Education certificate and security clearances.

    IOM applies local United Nations Salary Scale.

     

    How to apply:

    Interested candidates are invited to submit their applications in ENGLISH, with:

  • Cover letter, clearly specify suitability and availability date,
  • Complete the Personal History Form which can be downloaded at the following link: https://indonesia.iom.int/sites/indonesia/files/Personal%20History%20Form.xls
  • Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
  •  

    Please submit your application through by email to rindonesia@iom.int, indicating the reference code above (SVN/ID10/2022/016) as subject. The deadline for applications is 22 April 2022. Candidates applying for this vacancy are required to declare whether they have relatives already working for IOM.

    Only applicant who meets the above qualification will be considered

    Jakarta Selatan, DKI Jakarta
    08/04/22 14:57
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    Lowongan Kerja International Organization for Migration

    Deskripsi Perusahaan
    International Organization for Migration


    Established in 1951, the International Organization for Migration (IOM) - UN Migration - is the leading inter-governmental organization dedicated to promoting human and orderly migration for the benefit of all. It does so by advancing the understanding of migration issues, assisting governments in meeting the challenges of migration, encouraging social and economic development through migration, and upholding the dignity and well-being of migrants, their families and their communities.

    With 172 member states, a further 8 states holding observer status and offices in over 100 countries, IOM also works to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people. The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.
    In Indonesia, IOM operations date back to 1979 with the processing of Vietnamese boat people arriving in Tanjung Pinang port, Riau Islands. Since, IOM’s activities have expanded both in terms of geographic reach and target population.

    Today, IOM Indonesia is one of the largest IOM missions in the world, with staff members located across the country and working on a wide range of activities in partnership with the Government of Indonesia, civil society, and the donor community. IOM Indonesia works in several broad areas of migration management:
    Migrant Assistance
    Counter Trafficking and Labour Migration
    Emergencies and Community Stabilization
    Immigration and Border Management
    Migration Health
    Resettlement and Voluntary Return

    For more information about IOM Indonesia activities, review recent updates on our mission website and social media:
    Website: indonesia.iom.int
    Facebook: @iom.jakarta
    Instagram: @iomjakarta
    Twitter: @iomindonesia


    Alamat Perusahaan
    Sampoerna Strategic Square, Karet Semanggi, Jakarta, Indonesia
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