Vacancy at IOM – Project Administrative Assistant I, Jakarta – SVN/ID10/2021/081

Keterangan Lengkap Lowongan Kerja Vacancy at IOM – Project Administrative Assistant I, Jakarta – SVN/ID10/2021/081 di International Organization for Migration : Keterangan Lengkap

OPEN TO INTERNAL AND EXTERNAL CANDIDATES

Reference No. : SVN/ID10/2021/081
Position Title : Project Administrative Assistant I
Duty Station : Jakarta
Organization Unit : Immigration and Border Management
Classification : General service, G-4
Type of Appointment : Special Short-Term contract (with possibility of extension)
Report to: Programme Coordinator
Estimated Start Date : As soon as possible
Closing Date : 24 December 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

For the purpose of this vacancy, the following internal candidates who meet the eligibility criteria are considered as first-tier candidates:

• Internal candidates on regular or fixed-term contracts should meet the minimum time in post requirement of eighteen months or more at the time of the closing of the SVN
• The minimum time in post requirement is six months for such internal candidates who are incumbents of a position being advertised or confirmed for discontinuation.
• Internal candidates on short-term contracts should meet the minimum time in post requirement of six months or more at the time of the closing of the SVN.
• Internal candidates selected through a SVN will keep their OYFT or TYFT contract and the duration of the contract will be aligned to the duration of the project and IOM policy, if the advertised position is in the same category as their current position, or will receive an SST graded contract if the position is in a different category

In addition, all applicants should meet eligibility requirements for languages, education and work experience requirements stipulated in the SVN.

Operational in Indonesia for more than 40 years, IOM Indonesia is one of the largest IOM missions in the world working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities.  IOM Indonesia is engaged in several thematic areas, including: Counter-Trafficking/Labour Mobility and Human Development (CT/LMHD), Disasters, Climate and Resilience (DCR), Immigration and Border Management (IBM), Migrant Assistance, Migration Health, and Resettlement and Voluntary Returns.

Under direct supervision of the Programme Manager/Coordinator of the IBM unit, the Project Administrative Assistant I, will contribute towards IOM’s assistance to the Government of Indonesia’s efforts to mitigate COVID-19 outbreak and integrate COVID-19 measures and in disasters management and response, including through supporting effective, coordinated, multisectoral responses of the National Cluster for Displacement and Protection.

Responsibilities and Accountabilities

Required Qualifications and Experience

Education

• University degree Business Administration, Finance, Management, Accounting or related field from an accredited academic institution with at least 2 (two) years of relevant professional experience; or;
• Completed High School degree with at least 4 (four) years in relevant work experience.

Experience

• Indonesian national with good knowledge of, and experience in project administration implementation and operational;
• Working experience in UN agencies will be preferable;
• Have relevant training and field experience, specifically in IOM accounting systems

Skills

• Attention to detail;
• Have ability to manage workload within general schedule of work, instructions and standard practices;
• Demonstrated ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds;
• Knowledge of IOM accounting systems, software and procedures a distinct advantage;
• Ability to prepare clear and concise reports and to analyse and interpret source information and data;
• High level of computer literacy is required especially database and spreadsheet; knowledge of IOM computerized accounting systems is an advantage;
• Well versed in written and oral communication skills in English and Indonesian, including the ability to explain and present technical information; able to draft written documentations in a clear and concise style in both English and Indonesian.

Fluency in English and Bahasa Indonesia, both written and spoken.

The incumbent is expected to demonstrate the following values and competencies:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core competency – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, verification of Education certificate and security clearances.

IOM applies local United Nations Salary Scale.

Interested candidates are invited to submit their applications in ENGLISH, with:

Please submit your application by email to rindonesia@iom.int, indicating the reference code above (SVN/ID10/2021/081) as subject. The deadline for applications is 24 December 2021. Candidates applying for this vacancy are required to declare whether they have relatives already working for IOM.

Only applicant who meets the above qualification will be considered

OPEN TO INTERNAL AND EXTERNAL CANDIDATES

Reference No. : SVN/ID10/2021/081
Position Title : Project Administrative Assistant I
Duty Station : Jakarta
Organization Unit : Immigration and Border Management
Classification : General service, G-4
Type of Appointment : Special Short-Term contract (with possibility of extension)
Report to: Programme Coordinator
Estimated Start Date : As soon as possible
Closing Date : 24 December 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

For the purpose of this vacancy, the following internal candidates who meet the eligibility criteria are considered as first-tier candidates:

• Internal candidates on regular or fixed-term contracts should meet the minimum time in post requirement of eighteen months or more at the time of the closing of the SVN
• The minimum time in post requirement is six months for such internal candidates who are incumbents of a position being advertised or confirmed for discontinuation.
• Internal candidates on short-term contracts should meet the minimum time in post requirement of six months or more at the time of the closing of the SVN.
• Internal candidates selected through a SVN will keep their OYFT or TYFT contract and the duration of the contract will be aligned to the duration of the project and IOM policy, if the advertised position is in the same category as their current position, or will receive an SST graded contract if the position is in a different category

In addition, all applicants should meet eligibility requirements for languages, education and work experience requirements stipulated in the SVN.

Operational in Indonesia for more than 40 years, IOM Indonesia is one of the largest IOM missions in the world working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities.  IOM Indonesia is engaged in several thematic areas, including: Counter-Trafficking/Labour Mobility and Human Development (CT/LMHD), Disasters, Climate and Resilience (DCR), Immigration and Border Management (IBM), Migrant Assistance, Migration Health, and Resettlement and Voluntary Returns.

Under direct supervision of the Programme Manager/Coordinator of the IBM unit, the Project Administrative Assistant I, will contribute towards IOM’s assistance to the Government of Indonesia’s efforts to mitigate COVID-19 outbreak and integrate COVID-19 measures and in disasters management and response, including through supporting effective, coordinated, multisectoral responses of the National Cluster for Displacement and Protection.

Responsibilities and Accountabilities

Required Qualifications and Experience

Education

• University degree Business Administration, Finance, Management, Accounting or related field from an accredited academic institution with at least 2 (two) years of relevant professional experience; or;
• Completed High School degree with at least 4 (four) years in relevant work experience.

Experience

• Indonesian national with good knowledge of, and experience in project administration implementation and operational;
• Working experience in UN agencies will be preferable;
• Have relevant training and field experience, specifically in IOM accounting systems

Skills

• Attention to detail;
• Have ability to manage workload within general schedule of work, instructions and standard practices;
• Demonstrated ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds;
• Knowledge of IOM accounting systems, software and procedures a distinct advantage;
• Ability to prepare clear and concise reports and to analyse and interpret source information and data;
• High level of computer literacy is required especially database and spreadsheet; knowledge of IOM computerized accounting systems is an advantage;
• Well versed in written and oral communication skills in English and Indonesian, including the ability to explain and present technical information; able to draft written documentations in a clear and concise style in both English and Indonesian.

Fluency in English and Bahasa Indonesia, both written and spoken.

The incumbent is expected to demonstrate the following values and competencies:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core competency – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, verification of Education certificate and security clearances.

IOM applies local United Nations Salary Scale.

Interested candidates are invited to submit their applications in ENGLISH, with:

Please submit your application by email to rindonesia@iom.int, indicating the reference code above (SVN/ID10/2021/081) as subject. The deadline for applications is 24 December 2021. Candidates applying for this vacancy are required to declare whether they have relatives already working for IOM.

Only applicant who meets the above qualification will be considered