Vacancy at IOM - Temporary Procurement and Logistic Assistant II

Keterangan Lengkap Lowongan Kerja Vacancy at IOM - Temporary Procurement and Logistic Assistant II di International Organization for Migration : Keterangan Lengkap

• University degree from an accredited academic institution, preferably in Business Administration, Logistics, Management with minimum 3 (three) years relevant work experience, or;
• Completed High School from an accredited academic institution, with 5 (five)years of relevant professional experiences;
• Indonesian National with good knowledge and experiences in administration, logistics, and procurement, preferably have experiences in procurement and logistics at IOM;
• Ability to prepare clear and concise reports and to analyses and interpret source information and data;
• Have knowledge and experiences in SAP is an advantage;
• Effectively applies specialized knowledge of logistics and procurement to timely source goods and services;
• Effectively works with vendors and service providers in compliance with IOM procedures to secure cost-effective quality solutions for IOM;
• High level of computer literacy is required, Good knowledge of MS-Office, specifically Microsoft Excel;
• Fluency inEnglish and Bahasa Indonesia, both written and spoken.

1.     Plan and implement the common service activities within the Jakarta office and other sub-offices in Indonesia in regard of Office Administration, Fleet, Security, and Asset/Inventory Management.

2.   In coordination with HR Unit, ensure that the office premises are well-maintained (e.g. general maintenance, office equipment, and coordination with building management). Responsible for the maintenance and repair of office facilities and equipment including preventing maintenance.

3.  Monitor all agreements and updated database in regard of common services in Indonesia: leases, insurances, maintenance services, cleaning, security and fleet (rent of vehicles).

4.       Coordinate the work of Fleet & Security Administration:

a)   Certify that the logbooks are duly filled, and information is properly maintained by drivers

under supervision of Fleet & Security Assistant; verify mileage log and gasoline consumption.

b)   Randomly check if maintenance is required on the vehicles and make sure that the vehicles are in good working condition;

c)   Certify monthly fleet report of the Mission

d)  Ensure timely extension of rent agreement of vehicles needed for the mission, as well as insurance for IOM owned vehicles.

5.   Ensure that IOM security requirements and personnelmanagement are accomplished by the Fleet & Security Assistant and properly coordinatedwith the IOM Security Focal Point

6.     Ensures effective administrative and logistical support in connection with Common Service, focusing on achievement of the following results:

a)  Organization of shipments, customs clearance arrangements, preparation of documents for Common Services shipments (received/sent),

b)      Support to organization of procurement processes including preparation of RFQs, RFPs

documents, receipt of quotations

c)  In coordination with Front Desk/Administrative Assistant, conduct procurement process of office stationery supplies

d)     Maintenance of the filing system ensuring safekeeping of confidential materials

7.       Maintain records of all transaction, ensuring that an efficient filling system for record of all quotations, copies of records of expenditure, receipts, local order forms, etc. are kept.

8.  Ensure that all procurement activities are done through PRISM (SAP) system and ensure that the proper IOM administrative procedures and standards for follow up, canvassing, bidding, ordering and stock keeping are strictly adhered to.

9.    Perform such other duties as may be assigned.