
Keterangan Lengkap
1. Plan and implement the common service activities within the Jakarta office and other sub-offices in Indonesia in regard of Office Administration, Fleet, Security, and Asset/Inventory Management.
2. In coordination with HR Unit, ensure that the office premises are well-maintained (e.g. general maintenance, office equipment, and coordination with building management). Responsible for the maintenance and repair of office facilities and equipment including preventing maintenance.
3. Monitor all agreements and updated database in regard of common services in Indonesia: leases, insurances, maintenance services, cleaning, security and fleet (rent of vehicles).
4. Coordinate the work of Fleet & Security Administration:
a) Certify that the logbooks are duly filled, and information is properly maintained by drivers
under supervision of Fleet & Security Assistant; verify mileage log and gasoline consumption.
b) Randomly check if maintenance is required on the vehicles and make sure that the vehicles are in good working condition;
c) Certify monthly fleet report of the Mission
d) Ensure timely extension of rent agreement of vehicles needed for the mission, as well as insurance for IOM owned vehicles.
5. Ensure that IOM security requirements and personnelmanagement are accomplished by the Fleet & Security Assistant and properly coordinatedwith the IOM Security Focal Point
6. Ensures effective administrative and logistical support in connection with Common Service, focusing on achievement of the following results:
a) Organization of shipments, customs clearance arrangements, preparation of documents for Common Services shipments (received/sent),
b) Support to organization of procurement processes including preparation of RFQs, RFPs
documents, receipt of quotations
c) In coordination with Front Desk/Administrative Assistant, conduct procurement process of office stationery supplies
d) Maintenance of the filing system ensuring safekeeping of confidential materials
7. Maintain records of all transaction, ensuring that an efficient filling system for record of all quotations, copies of records of expenditure, receipts, local order forms, etc. are kept.
8. Ensure that all procurement activities are done through PRISM (SAP) system and ensure that the proper IOM administrative procedures and standards for follow up, canvassing, bidding, ordering and stock keeping are strictly adhered to.
9. Perform such other duties as may be assigned.
Jakarta Selatan, DKI Jakarta | |
17/09/21 15:01 | |
Sarjana | |
Pengalaman 2-5 Tahun |
Kontrak | |
Login untuk melihat gaji | |
Lowongan Ini Ditutup | |
Jumlah Pelamar 0 |