Lowongan Kerja Vacancy at IOM – Project Administrative Assistant I, Jakarta – SVN/ID10/2021/057 Di International Organization for Migration | Jobindo.Com

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Vacancy at IOM – Project Administrative Assistant I, Jakarta – SVN/ID10/2021/057

International Organization for Migration


Persyaratan

Open to Internal and External Candidates

Reference No. : SVN/ID10/2021/057
Position Title : Project Administrative Assistant I
Duty Station : Jakarta
Organization Unit : Disaster, Climate and Resilience Unit
Classification : General service, G-4
Type of Appointment : Special Short-Term contract (with possibility of extension)
Report to: Programme Coordinator
Estimated Start Date : As soon as possible
Closing Date : 03 September 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

For the purpose of this vacancy, the following internal candidates who meet the eligibility criteria are considered as first-tier candidates:

  • Internal candidates on regular or fixed-term contracts should meet the minimum time in post requirement of eighteen months or more at the time of the closing of the SVN
  • The minimum time in post requirement is six months for such internal candidates who are incumbents of a position being advertised or confirmed for discontinuation.
  • Internal candidates on short-term contracts should meet the minimum time in post requirement of six months or more at the time of the closing of the SVN.
  • Internal candidates selected through a SVN will keep their OYFT or TYFT contract and the duration of the contract will be aligned to the duration of the project and IOM policy, if the advertised position is in the same category as their current position, or will receive an SST graded contract if the position is in a different category

In addition, all applicants should meet eligibility requirements for languages, education and work experience requirements stipulated in the SVN.

 

Context:

 

Operational in Indonesia for more than 40 years, IOM Indonesia is one of the largest IOM missions in the world working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities.  IOM Indonesia is engaged in several thematic areas, including: Counter Trafficking and Labour Migration (CT/LM), Disasters, Climate and Resilience (DCR), Immigration and Border Management (IBM), Migrant Assistance, Migration Health, and Resettlement and Voluntary Returns.

 

IOM’s DCR programme include in preparedness and prevention as well as in emergency response. For that IOM works alongside and contributes to strengthening the capacity of government partners and local and international counterpart including support to the national and local cluster system particularly the National Cluster on Displacement and Protection (Klasnas PP) including in supporting the Camp Coordination and Camp Management (CCCM) cluster where globally, IOM is one of the lead agencies.

 

Under the direct supervision of Programme Coordinator and the overall supervision of the Chief of Mission, the successful candidate will be responsible for financial expenditure tracking, budgetary forecasts, financial reporting, and administrative support of the “Critical COVID-19 Responses For Migrants And Refugees In Indonesia” project.

 

Responsibilities and Accountabilities

 

  • Provide simultaneous administration-related assistance and maintain regular coordination on admin, finance, and logistical matters with project team and other IOM staff, as well as with external stakeholders, to ensure that all the project activities run appropriately.
  • Ensure that all administrative and logistics arrangements for project activities such as seminars/conferences, meetings, presentations, and other activity are carried out efficiently and effectively in coordinative manner with relevant internal parties and in line with IOM procedures and processes, including necessary paper requirements, travel and hotel arrangements, travel authorization of staff and trip itineraries when necessary.
  • Create and maintain an efficient filing system of all financial and other supporting documents for the project implementation.
  • Track payment record, receive, verify and check all incoming invoices/official receipts for payments of project-related activities and ensure that it has valid supporting documents; reconcile eligible project expenditures and commitments incurred under a project portfolio; handles petty cash requirements and reimbursement of approved project expenditures.
  • Provide data for a prompt and accurate financial tracking, financial record keeping and financial reporting for all project activities and verify all financial records are in accordance with IOM standards. This includes weekly PRF, payment, PO tracking, financial report, commitment tracking report, daily operational balance, tracking sheet, and report on overspent and underspent items, among others.
  • Provide data for financial projections, for the appropriate and efficient use of budget. This includes forecast of future non-cost extension, weekly summary report, among others.
  • In coordination with the Programme Coordinator, prepare budget for project activities, control budget and analyze variances between budget and actual expenditures.
  • Monitor cash advance requests and outstanding amount of project staff and ensure that all settlements are submitted in timely manner. Follow up with staff when required.
  • Perform PRISM roles as assigned on a timely basis.
  • Other duties as may be assigned.
  •  

     

    Required Qualifications and Experience

     

    Education

     

    • University degree in Business Administration, Finance, Management, Accounting or related field from an accredited academic institution with at least 2 (two) years of relevant professional experience; or;
    • Completed High School degree with at least 4 (four) years in relevant work experience.

     

    Experience

     

    • Indonesian national with good knowledge of, and experience in project administration implementation and operational;
    • Working experience in UN agencies will be preferable;
    • Have relevant training and field experience, specifically in IOM accounting systems

     

    Skills

     

    • Attention to detail;
    • Have ability to manage workload within general schedule of work, instructions and standard practices;
    • Demonstrated ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds;
    • Knowledge of IOM accounting systems, software and procedures a distinct advantage;
    • Ability to prepare clear and concise reports and to analyze and interpret source information and data;
    • High level of computer literacy is required especially database and spreadsheet; knowledge of IOM computerized accounting systems is an advantage;
    • Well versed in written and oral communication skills in English and Indonesian, including the ability to explain and present technical information; able to draft written documentations in a clear and concise style in both English and Indonesian.

     

    Languages

    Fluency in English and Bahasa Indonesia, both written and spoken.

     

    Required Competencies

    The incumbent is expected to demonstrate the following values and competencies:

     

    Value

     

    • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
    • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
    • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

    Core competency – behavioural indicators level 1

     

    • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
    • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
    • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
    • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
    • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

     

    Other

    Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

     

    Appointment will be subject to certification that the candidate is medically fit for appointment, verification of Education certificate and security clearances.

     

    IOM applies local United Nations Salary Scale.

     

    How to apply:

     

    Interested candidates are invited to submit their applications in ENGLISH, with:

  • Cover letter, clearly specify suitability and availability date
  • Complete the Personal History Form which can be downloaded at the following link: https://indonesia.iom.int/sites/indonesia/files/Vacancy/document/Personal%20History%20Form.xls
  • Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
  •  

    Please submit your application through by email to rindonesia@iom.int, indicating the reference code above (SVN/ID10/2021/057) as subject. The deadline for applications is 03 September 2021. Candidates applying for this vacancy are required to declare whether they have relatives already working for IOM.

     

    Only applicant who meets the above qualification will be considered

    Deskripsi Pekerjaan

    Open to Internal and External Candidates

    Reference No. : SVN/ID10/2021/057
    Position Title : Project Administrative Assistant I
    Duty Station : Jakarta
    Organization Unit : Disaster, Climate and Resilience Unit
    Classification : General service, G-4
    Type of Appointment : Special Short-Term contract (with possibility of extension)
    Report to: Programme Coordinator
    Estimated Start Date : As soon as possible
    Closing Date : 03 September 2021

    Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

    IOM is committed to a diverse and inclusive environment and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

    For the purpose of this vacancy, the following internal candidates who meet the eligibility criteria are considered as first-tier candidates:

    • Internal candidates on regular or fixed-term contracts should meet the minimum time in post requirement of eighteen months or more at the time of the closing of the SVN
    • The minimum time in post requirement is six months for such internal candidates who are incumbents of a position being advertised or confirmed for discontinuation.
    • Internal candidates on short-term contracts should meet the minimum time in post requirement of six months or more at the time of the closing of the SVN.
    • Internal candidates selected through a SVN will keep their OYFT or TYFT contract and the duration of the contract will be aligned to the duration of the project and IOM policy, if the advertised position is in the same category as their current position, or will receive an SST graded contract if the position is in a different category

    In addition, all applicants should meet eligibility requirements for languages, education and work experience requirements stipulated in the SVN.

     

    Context:

     

    Operational in Indonesia for more than 40 years, IOM Indonesia is one of the largest IOM missions in the world working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities.  IOM Indonesia is engaged in several thematic areas, including: Counter Trafficking and Labour Migration (CT/LM), Disasters, Climate and Resilience (DCR), Immigration and Border Management (IBM), Migrant Assistance, Migration Health, and Resettlement and Voluntary Returns.

     

    IOM’s DCR programme include in preparedness and prevention as well as in emergency response. For that IOM works alongside and contributes to strengthening the capacity of government partners and local and international counterpart including support to the national and local cluster system particularly the National Cluster on Displacement and Protection (Klasnas PP) including in supporting the Camp Coordination and Camp Management (CCCM) cluster where globally, IOM is one of the lead agencies.

     

    Under the direct supervision of Programme Coordinator and the overall supervision of the Chief of Mission, the successful candidate will be responsible for financial expenditure tracking, budgetary forecasts, financial reporting, and administrative support of the “Critical COVID-19 Responses For Migrants And Refugees In Indonesia” project.

     

    Responsibilities and Accountabilities

     

  • Provide simultaneous administration-related assistance and maintain regular coordination on admin, finance, and logistical matters with project team and other IOM staff, as well as with external stakeholders, to ensure that all the project activities run appropriately.
  • Ensure that all administrative and logistics arrangements for project activities such as seminars/conferences, meetings, presentations, and other activity are carried out efficiently and effectively in coordinative manner with relevant internal parties and in line with IOM procedures and processes, including necessary paper requirements, travel and hotel arrangements, travel authorization of staff and trip itineraries when necessary.
  • Create and maintain an efficient filing system of all financial and other supporting documents for the project implementation.
  • Track payment record, receive, verify and check all incoming invoices/official receipts for payments of project-related activities and ensure that it has valid supporting documents; reconcile eligible project expenditures and commitments incurred under a project portfolio; handles petty cash requirements and reimbursement of approved project expenditures.
  • Provide data for a prompt and accurate financial tracking, financial record keeping and financial reporting for all project activities and verify all financial records are in accordance with IOM standards. This includes weekly PRF, payment, PO tracking, financial report, commitment tracking report, daily operational balance, tracking sheet, and report on overspent and underspent items, among others.
  • Provide data for financial projections, for the appropriate and efficient use of budget. This includes forecast of future non-cost extension, weekly summary report, among others.
  • In coordination with the Programme Coordinator, prepare budget for project activities, control budget and analyze variances between budget and actual expenditures.
  • Monitor cash advance requests and outstanding amount of project staff and ensure that all settlements are submitted in timely manner. Follow up with staff when required.
  • Perform PRISM roles as assigned on a timely basis.
  • Other duties as may be assigned.
  •  

     

    Required Qualifications and Experience

     

    Education

     

    • University degree in Business Administration, Finance, Management, Accounting or related field from an accredited academic institution with at least 2 (two) years of relevant professional experience; or;
    • Completed High School degree with at least 4 (four) years in relevant work experience.

     

    Experience

     

    • Indonesian national with good knowledge of, and experience in project administration implementation and operational;
    • Working experience in UN agencies will be preferable;
    • Have relevant training and field experience, specifically in IOM accounting systems

     

    Skills

     

    • Attention to detail;
    • Have ability to manage workload within general schedule of work, instructions and standard practices;
    • Demonstrated ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds;
    • Knowledge of IOM accounting systems, software and procedures a distinct advantage;
    • Ability to prepare clear and concise reports and to analyze and interpret source information and data;
    • High level of computer literacy is required especially database and spreadsheet; knowledge of IOM computerized accounting systems is an advantage;
    • Well versed in written and oral communication skills in English and Indonesian, including the ability to explain and present technical information; able to draft written documentations in a clear and concise style in both English and Indonesian.

     

    Languages

    Fluency in English and Bahasa Indonesia, both written and spoken.

     

    Required Competencies

    The incumbent is expected to demonstrate the following values and competencies:

     

    Value

     

    • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
    • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
    • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

    Core competency – behavioural indicators level 1

     

    • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
    • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
    • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
    • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
    • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

     

    Other

    Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

     

    Appointment will be subject to certification that the candidate is medically fit for appointment, verification of Education certificate and security clearances.

     

    IOM applies local United Nations Salary Scale.

     

    How to apply:

     

    Interested candidates are invited to submit their applications in ENGLISH, with:

  • Cover letter, clearly specify suitability and availability date
  • Complete the Personal History Form which can be downloaded at the following link: https://indonesia.iom.int/sites/indonesia/files/Vacancy/document/Personal%20History%20Form.xls
  • Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
  •  

    Please submit your application through by email to rindonesia@iom.int, indicating the reference code above (SVN/ID10/2021/057) as subject. The deadline for applications is 03 September 2021. Candidates applying for this vacancy are required to declare whether they have relatives already working for IOM.

     

    Only applicant who meets the above qualification will be considered

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    20/08/21 19:25
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    Lowongan Kerja International Organization for Migration

    Deskripsi Perusahaan
    International Organization for Migration


    Established in 1951, the International Organization for Migration (IOM) - UN Migration - is the leading inter-governmental organization dedicated to promoting human and orderly migration for the benefit of all. It does so by advancing the understanding of migration issues, assisting governments in meeting the challenges of migration, encouraging social and economic development through migration, and upholding the dignity and well-being of migrants, their families and their communities.

    With 172 member states, a further 8 states holding observer status and offices in over 100 countries, IOM also works to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people. The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.
    In Indonesia, IOM operations date back to 1979 with the processing of Vietnamese boat people arriving in Tanjung Pinang port, Riau Islands. Since, IOM’s activities have expanded both in terms of geographic reach and target population.

    Today, IOM Indonesia is one of the largest IOM missions in the world, with staff members located across the country and working on a wide range of activities in partnership with the Government of Indonesia, civil society, and the donor community. IOM Indonesia works in several broad areas of migration management:
    Migrant Assistance
    Counter Trafficking and Labour Migration
    Emergencies and Community Stabilization
    Immigration and Border Management
    Migration Health
    Resettlement and Voluntary Return

    For more information about IOM Indonesia activities, review recent updates on our mission website and social media:
    Website: indonesia.iom.int
    Facebook: @iom.jakarta
    Instagram: @iomjakarta
    Twitter: @iomindonesia


    Alamat Perusahaan
    Sampoerna Strategic Square, Karet Semanggi, Jakarta, Indonesia
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    Intern (Health Care Unit), Kupang
    Intern (Health Information and Administration), Makassar
    Vacancy at IOM – Intern (Building Healthy City Project), Makassar – CFCV/ID10/2021/040
    Vacancy at IOM – Temporary Programme Assistant I (MHPSS), Makassar – SVN ID10 2021 041
    Vacancy at IOM – National Programme Officer, Jakarta (VN/ID10/2021/006 REISSUED)
    Vacancy at IOM – Programme Assistant I (Communications), Jakarta – SVN ID10 2021 039
    Vacancy at IOM – Project Assistant II, Medan
    Vacancy at IOM – Project Assistant I, Sumba
    Vacancy at IOM – Project Assistant II, Jakarta
    Vacancy at IOM – Finance Assistant II (Budgeting), Jakarta
    Vacancy at IOM – Project Assistant I (Monitoring and Evaluation), Jakarta
    Vacancy at IOM – Consultant (for Targeted Assessment of Basic Living Needs of Refugees and Asylum Seekers), Jakarta – REISSUED
    Vacancy at IOM – Project Administrative Assistant I, Jakarta (SVN/ID10/2021/033)
    Vacancy at IOM – Project Assistant II, Jakarta (SVN/ID10/2021/032)
    Vacancy at IOM – Project Assistant II, Jakarta (SVN/ID10/2021/031)
    Vacancy at IOM – National Project Officer, Jakarta (SVN/ID10/2021/030)
    Vacancy at IOM – National Project Officer, Jakarta (SVN/ID10/2021/029)
    Vacancy at IOM – Consultant (for Integrated TIP Case Database Platform Development), Jakarta
    Consultant (for Targeted Assessment of Basic Living Needs of Refugees and Asylum Seekers), Jakarta
    Intern (Health Information and Administration), Makassar
    Programme Assistant I (Communications), Jakarta
    Vacancy at IOM – Senior Resource Management Assistant, Jakarta
    Vacancy at IOM – Intern (Accounting), Jakarta
    Vacancy at IOM – Project Assistant II, Jakarta
    Vacancy at IOM – Head of Field Office, Batam – REISSUED
    Vacancy at IOM – Consultant (for Development of a Guideline and Toolkit on TIP Situation Assessment), Jakarta – REISSUED
    Vacancy at IOM – Consultant (for Assessment of Gender-Based Violence Case Management and Referral Processes in Support of Refugees and Asylum Seekers), Jakarta – REISSUED
    Vacancy at IOM – English and Indonesian Teacher (On-Call), Medan
    Vacancy at IOM – Consultant (for Assessment of Gender-Based Violence Case Management and Referral Processes in Support of Refugees and Asylum Seekers), Jakarta
    Vacancy at IOM – Consultant (for development of training materials and manual for TOT on pre-employment orientation (PEO) for community leaders, government, private sector and civil society), Jakarta
    Vacancy at IOM – Consultant (for Development of a Guideline and Toolkit on TIP Situation Assessment), Jakarta
    Vacancy at IOM – Head of Field Office, Batam
    Vacancy at IOM – Programme Clerk (MHPSS), Tangerang
    Vacancy at IOM – Intern (Human Resources), Jakarta
    Vacancy at IOM – Programme Clerk (Psychosocial), Tangerang
    Vacancy at IOM – National Programme Officer (CT & LM), Jakarta
    Vacancy at IOM – Intern (Health Care Unit), Kupang
    Vacancy at IOM – Programme Assistant I (Health Care), Medan & Migration Health Nurse III, Tangerang – (2 Positions)
    Vacancy at IOM – Temporary Administrative & Finance Assistant II, Surabaya & Programme Assistant II (Database), Jakarta – (2 Positions)
    Vacancy at IOM – Procurement & Logistics Assistant II, Medan
    Vacancy at IOM – Executive Assistant (to COM), Jakarta
    Vacancy at IOM – Programme Assistant I (Operations), Pekanbaru
    Administrative & Finance Assistant II, Lhokseumawe
    Vacancy at IOM – Programme Assistant II (Database), Jakarta
    Programme Support Clerk
    Vacancy at IOM – Intern (Budgeting), Jakarta
    Vacancy at IOM – Temporary Administrative & Finance Assistant II, Surabaya
    Vacancy at IOM – Programme Assistant II (MHPSS), Medan
    Project Assistant I (Berantas), Jakarta
    Consultant – Development of training materials and manual for legal clinic practitioners and paralegals, Jakarta
    Vacancy at IOM – Programme Assistant II (MHPSS), Medan
    Vacancy at IOM - Finance Assistant II (Treasury), Jakarta
    Vacancy at IOM - Programme Assistant I (MHPSS)
    Vacancy at IOM – Programme Assistant II (Operations), Pekanbaru
    Vacancy at IOM – Temporary HR Clerk, Jakarta
    Vacancy at IOM – Migration Health Nurse II, Lhokseumawe, Aceh – REISSUED & Programme Assistant I (Health Care), Tangerang – (2 Positions)
    Vacancy at IOM – Migration Health Nurse II, Lhokseumawe, Aceh
    Vacancy at IOM – Programme Assistant I (Health Care), Tangerang
    Temporary Human Resources Assistant (Jakarta)
    Lihat Semua Lowongan


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